APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 091818 Work Session Minutes.pdf
Attachment: 091818 Board Meeting Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board - October 2, 2018 (regular).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 10.02.18 Reassignment for Board Agenda.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF THE RESOLUTION DESIGNATING THE FIRST TWO WEEKS IN OCTOBER AS DISABILITY HISTORY AND AWARENESS WEEKS

Description
The first two weeks of October are designated as Disability History and Awareness Weeks! Section 1003.4205, Florida Statutes entitled Disability History and Awareness Instruction, was signed into law in 2008. It requires school districts to designate the first two weeks of October as Disability History and Awareness Weeks and also promotes providing instruction for students in all public schools to expand student knowledge, understanding and awareness of individuals with disabilities, disability history and the disability rights movement.

Recommendation
That the School Board approve the resolution designating the first two weeks in October as disability history and awareness weeks, as presented.

Attachment: Resolution 2.pdf

10. APPROVAL OF THE NATIONAL SCHOOL LUNCH PROGRAM PROCLAMATION OF OCTOBER 15-19, 2018 AS NATIONAL SCHOOL LUNCH WEEK

Description
The National School Lunch Program has deemed the third week in October (October 15-19, 2018) to be National School Lunch Week.

Recommendation
That the School Board of Sarasota County, Florida, approve the proclamation for National School Lunch Week as presented.

Attachment: NSLW 2018-proclamation.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF AGREEMENT AMONG THE PATTERSON FOUNDATION, THE COMMUNITY FOUNDATION OF SARASOTA, ARTS & CULTURAL ALLIANCE OF SARASOTA, THE EDUCATION FOUNDATION OF SARASOTA, SCIENCE & ENVIRONMENT COUNCIL OF SW FL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This has been a long standing partnership that continues to support and enhance EdExploreSRQ, recognizing it as a valuable and unique component of our community's commitment to provide the highest quality education possible for students throughout our school district.

Recommendation
That the agreement between EdExplorerSRQ Community Partnerships and the School Board of Sarasota County, Florida be approved as presented.

Attachment: EdExploreSRQ Comm Partnership Agreement 9-18.pdf

12. APPROVAL OF AFFILIATION AGREEMENT BETWEEN NORTH PORT ANIMAL HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Veterinary Assisting program and the North Port Animal Hospital manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skill in a Veterinary/Animal Care Facility. The North Port Animal Hospital has agreed to make its facility available for such purposes.

Recommendation
That the Affiliation Agreement between North Port Animal Hospital and the School Board of Sarasota County, FL be approved as presented.

Attachment: North Port Animal Hospital.pdf

13. APPROVAL OF AFFILIATION AGREEMENT BETWEEN FOREST LAKES ANIMAL CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Veterinary Assisting program and the Forest Lakes Animal Clinic manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. The Forest Lakes Animal Clinic has agreed to make its facility available for such purposes.

Recommendation
That the Affiliation Agreement between Forest Lakes Animal Clinic and the School Board of Sarasota County, FL be approved as presented.

Attachment: Forest Lakes Animal Clinic.pdf

14. APPROVAL OF AFFILIATION AGREEMENT BETWEEN TOLEDO BLADE ANIMAL CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Veterinary Assisting program and the Toledo Blade Animal Clinic manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. The Toledo Blade Animal Clinic has agreed to make its facility available for such purposes.

Recommendation
That the Affiliation Agreement between the Toledo Blade Animal Clinic and the School Board of Sarasota County, FL be approved as presented.

Attachment: Toledo Blade Animal Clinic.pdf

15. APPROVAL OF THE AGREEMENT BETWEEN RESEARCH FOR BETTER TEACHING, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In partnership with the district, Research for Better Teaching, Inc. will provide a comprehensive training program focused on Jon Saphier's work on High Expectations Teaching. One hundred eighty-two (182) school leaders will participate in a series of workshops designed to help them connect teacher behavior and decision-making with impact on student learning, give teachers evidence-based feedback that builds their capacity as high-expertise teachers, and use multiple data sources to assess growth opportunities. Grant funds will be used to cover the costs of the training program.

Recommendation
That the agreement between Research for Better Teaching, Inc. and the School Board of Sarasota, County, Florida, be approved as presented.

Attachment: Research Better Teaching - Contract 9-17-18 - w attorney stamp.pdf
Attachment: Attachment A Sarasota board proposal - RBT 09-17-18.pdf

16. APPROVAL OF THE CONTRACT BETWEEN FIRST STEP OF SARASOTA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement is intended to replace the Agreement between the parties dated August 7, 2018 regarding the Student Assistance Program. Accordingly, the parties agree that the August 7, 2018 Agreement is hereby terminated. The purpose of this contract is to delineate the relationship and responsibilities shared by First Step of Sarasota and the School Board regarding The Student Assistance Program (SAP) provided to students at Sarasota High School, Riverview High School, North Port High School, Booker High School and Venice High School.

Recommendation
That the contract between First Step of Sarasota, Inc. and The School Board of Sarasota County, Florida be approved.

Attachment: First Step Contract.pdf

17. APPROVAL OF AGREEMENT WITH THE VENICE SYMPHONY, VENICE CONCERT BAND, AND THE VENICE CHORALE

Description
This Agreement exempts The Venice Symphony, Venice Concert Band, and The Venice Chorale from certain portions of the Venice Performing Arts Center Use Rates related to security when those entities are using the VPAC.  The Agreement makes clear these entities assume sole responsibility for determining, and paying for, reasonable security measures during their performances.

Recommendation
That the Agreement between the School Board of Sarasota County and The Venice Symphony, Venice Concert Band, and The Venice Chorale be approved as presented.

Attachment: VPAC security agreement.pdf

GRANTS

18. APPROVAL OF THE MYAKKA MYSTERIES GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) SPLASH! GRANT PROGRAM FOR SUNCOAST POLYTECHNICAL HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $2,670 will allow Suncoast Polytechnical High School students to visit Myakka River State Park for a hands-on exploration of the Myakka River's watershed ecology.

Recommendation
That the Myakka Mysteries grant proposal be approved.

Attachment: Myakka Mysteries.pdf

19. APPROVAL OF THE NEXT CHAPTER... THE STAGE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR FRUITVILLE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $4,990 will allow Fruitville Elementary students the opportunity to work with Florida Studio Theatre to improve writing skills.

Recommendation
That the Next Chapter... The Stage grant application be approved.

Attachment: Next Chapter.pdf

20. APPROVAL OF THE SECOND GRADERS EXPLORE STEM THROUGH STEVEN SPANGLER EXPERIMENTS, VAN WEZEL, AND MOTE MARINE! GRANT APPLICATION TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR ASHTON ELEMENTARY

Description
COMPETITIVE: Grant funds of $4,229 will build Ashton Elementary students' scientific background knowledge through hands-on experiments, a theatrical performance and a visit from Mote Marine's mobile exhibit.

Recommendation
That the Second Graders Explore STEM through Steven Spangler Experiments, Van Wezel, and Mote Marine! grant proposal be approved.

Attachment: 2nd Graders Explore STEM.pdf

21. APPROVAL OF THE LIGHTS CAMERA ACTION AT TOLEDO BLADE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
NON-COMPETITIVE: Grant funds of $2,000 will help improve Toledo Blade Elementary students' writing skills through hands-on workshops with Florida Studio Theatre.

Recommendation
That the Lights Camera Action at Toledo Blade grant application be approved.

Attachment: Lights Camera Action.pdf

FIELD TRIPS

22. APPROVAL FOR THE SARASOTA HIGH SCHOOL CROSS COUNTRY TEAM TO PARTICIPATE IN THE GREAT AMERICAN INVITATIONAL PRE-NIKE CROSS COUNTRY MEET IN CARY, NORTH CAROLINA ON OCTOBER 4 - OCTOBER 7,2018

Description
This event is a premier cross country race in the southeast which provides Sarasota High School runners a different level of competition not associated at a state level.

Recommendation
That the Sarasota High School Cross Country team trip to Cary, North Carolina on October 4-7, 2018 be approved.

Attachment: SHS Field Trip - XCountry 10-4,7.pdf

MATERIALS MANAGEMENT

23. APPROVAL TO AWARD BID #19-0103 FOR GYMNASIUM, INDOOR BLEACHERS, AND ATHLETIC EQUIPMENT

Description
Bids to provide "Gymnasium, Indoor Bleachers, and Athletic Equipment" were received from two vendors on August 28, 2018. The Bids of Charron Sports Services for all exterior athletic equipment and SSE & Associates, Inc., for all interior items as noted on the bid tabulation were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bids of Charron Sports Services and SSE & Associates, Inc., for "Gymnasium, Indoor Bleachers, and Athletic Equipment" in an amount not to exceed $350,000.00, be approved as presented.

Attachment: Gymnasium19-0103 REC.pdf

24. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE PURCHASE OF MATERIALS OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This request to increase the original approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the request to increase the purchasing limit for the anticipated purchase of materials or services through piggyback contracting, be approved as presented.

Attachment: Piggyback increases 10.2.18 REC.pdf

25. APPROVAL TO AWARD BID #19-0316 FOR LANDSCAPE PLANTS, MATERIALS, INSTALLATION, AND RELATED SERVICES

Description
Bid to provide "Landscape Plants, Materials, Installation, and Related Services" were received from two vendors on September 6, 2018. The bids of Landscape 941, and Wholesale Landscape Supply, Inc., dba Big Earth Landscape Supply were the best low bids meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the bids of Landscape 941, and Wholesale Landscape Supply, Inc., dba Big Earth Landscape Supply to provide "Landscape Plants, Materials, Installation, and Related Services" in an amount not to exceed $250,000.00, be approved as presented.

Attachment: LandscapePlants19-0316REC.pdf

26. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose sited presents the best value and/or is in the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggyback 10.2.18 REC.pdf

27. APPROVAL TO INCREASE PURCHASING LIMIT OR NETWORK SERVICE AGREEMENT WITH COMCAST

Description
The agreement for "Network Service Agreement with Comcast" was approved for award on September 21, 2010 and approved for award to renew for a five-year period on November 18, 2014. This agreement provides that Comcast will maintain, repair and replace fiber for networking services for The School Board of Sarasota County, Florida, Sarasota County, and the City of Sarasota. The Information Technology Department is requesting an increase of the purchasing limit of this agreement by an additional $70,000.00 to cover costs associated with network fiber installation for STC North Port. The funds for these purchases are contained in the budget allocated to the Information Technology Department.

Recommendation
That the request to increase the purchasing limit for "Network Service Agreement with Comcast" by an additional $70,000.00, be approved as presented.

Attachment: Comcast INCREASE REC.pdf

FACILITIES

28. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $10,295.85 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Fac Svc change orders.pdf

29. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH ADA DOOR UPGRADES

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed here in the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: VHS ADA door cert.pdf

CONSTRUCTION

30. APPROVAL OF UPDATE #4 TO THE 2018 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. This submission is in accordance with School Board Policy #7.71. The initial list was Board approved on 1/9/2018, Item #24. The newly added firm is identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from this submission will be incorporated to the existing list.

Recommendation
That Update #4 to the 2018 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: Update#4.pdf

TRANSPORTATION

31. AGREEMENT BETWEEN BOYS & GIRLS CLUBS OF SARASOTA COUNTY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Boys & Girls Clubs of Sarasota County, Inc. and The School Board of Sarasota County, Florida to provide student transportation services for the 2018-2019 school year.

Recommendation
That the contract between Boys & Girls Clubs of Sarasota County, Inc. and The School Board of Sarasota County, Florida to provide student transportation services for the 2018-2019 school year be approved as presented.

Attachment: BOYS GIRLS CLUB 2018-2019.pdf

32. AGREEMENT BETWEEN GIRLS INCORPORATED OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Girls Incorporated and The School Board of Sarasota, Florida to provide student transportation services for the 2018-2019 school year.

Recommendation
That the contract between Girls Incorporated and The School Board of Sarasota, Florida to provide student transportation services for the 2018-2019 school year be approved as presented.

Attachment: GIRLS INC 2018-2019.pdf